Kayted - HELP !
Ted & Kathy - ©-T.Kapela - 631-473-5594
at Katie's Java Site
This section is designed to help
you navigate a web site and web functions in general
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1. Printing Information from this web
site and other Internet sites
A. Acrobat Reader & PDF files
B. Word97-2000 files
C. Printing This and Other Web Pages
2. Using your web site as a marketing tool
3. Computer Information - Suggestions to Optimize Your
Computer for Internet Use
A. Computer Monitor Settings
B. Computer Requirements for the Web
C. Temporary Internet Files & Cookies
D. Where Did My Files Go?
E. Should You Open That E-Mail?
F. Definitions of some computer terms
4. Three-Way Calls
5. The Last Computer Buyers Guide by Bill Barns, Slate
1. Printing Information
from web sites
A. Acrobat Reader & PDF files. The applications and various forms used are in *.pdf format. Forms
in this format are forms that are not designed for the user to modify,
as they are legal documents from the company. Companies use Acrobat Reader
5.0, which is offered as a free download at www.adobe.com.
Once you have Acrobat Reader installed on your computer, it will automatically
open *.pdf (the star is used here in place of the document name) files
for viewing and printing by you. For example, when you locate your pointer
on and click (all references to "click" are for the LEFT mouse
botton unless otherwise noted) on the words "distapp.pdf" etc.,
Acrobat Reader opens and displays that file in a new window on your screen.
That new window has a tool bar that allows you to copy or print the file
you are viewing. (you cannot use your browsers tool bar for this, the
line of functions across the top of the screen). If you wish to print
the file, you click on the Acrobat Reader tool bar print button (looks
like a printer), and the print menu comes up. Look at the selections on
the print menu - and make sure the box for "fit to page" is checked!!! Then click OK. Your document will print with all pages.
If you wish to download this document to your hard-drive,
select the file menu button (looks like a floppy disk to
the right of the printer icon) on the Acrobat Reader tool
bar, and a new window appears with the title "Save
As". Look at the line that says "Save in"
so that you know where the file will be stored. If you
wish to store the file in another directory, use the
little up arrow box to the right of the sign-in box. On
the lower part of that window, you will see "file
name" and a box with a highlighted name ending in .pdf.
That is the file you are downloading. (and you can change
the name of it here if you wish - BUT - must keep the
extension .pdf) Now, click on "save" and this
application or other .pdf file is now on your hard-drive!
To open this file at any time, go to the directory noted
in the "Save in" window we spoke about above,
and double-click on the file name. Acrobat will open
automatically, and you may print as above again.
B. Word97-2000 files The
various Microsoft Word97/2000 files offered here are editable files for
your use. To download these files, click on the highlighted file you wish.
A new window will appear with the file, different from the above Acrobat
files, this window does not include its own tool bar. You use the web
tool bar at the top of the browser web page. Note: Word2000
files cannot be opened in Word97.
Double click on the Word97/2000 file, then click
"file" from the browser tool bar (upper left cornor), then select
(click) "Save". A new window will appear saying "You cannot
save.......", click "OK". The save screen will now appear.
This save screen is different than the above as it is a windows screen.
Choose a location to save your file to (such as C:\My Documents - C:\My
Download Files or your Word97/2000 location). At the lower section of
this window, check the file name to insure that the file name is not followed
by ".doc.doc". If so, remove one of the ".doc". Now
click on "Save". After you close your browser, you may use Explorer
(right click on the "Start" button, lower left on your screen,
select "Explore") to find your file. Double click on the file
name, and it will open in MS Word97 or 2000 (you must have the program
MS Word97 or Word2000, not "MSWorks"). This file or flyer is
now totally editable by you.
C. Printing This and
Other Web Pages The information on web sites may be printed.
The above explains how to print the forms and flyers. This section will
detail printing of each section. We will use this page you are reading
as an example.
As you scroll down this web
page, you notice there are no page breaks. When you print
this page, the information is placed on the 8 1/2 x 11
copy as it appears here, as if you laid the pages in a
line. Therefore, any tables may span a number of pages.
You are viewing this page with other pages, called
"frames", all at the same time (A number of web sites do not
use frames, and that will not change the procedure outlined here). Therefore,
to print these "words", you must first use your mouse pointer
and click on a word. Then, go to the browser tool bar at the top of the
web page, and click on "edit". In the drop-down menu, click
on "select all", and all of the words on the page will highlight.
NOW, select the "print" icon on the tool bar, make sure the
right printer is selected, and click on "print" or "OK"
An alternate method, if you are familiar with using
a mouse, is to click on the page you wish to print, then RIGHT click on
the page, and left click on print in the drop down menu.
Using Web site as a marketing tool
Use Your Site as a Marketing Tool
A. It is suggested that
you print out some sections of your web site, as it is your marketing
tool, product descriptions, applictions etc.
Encourage your customers to print out their registration and confirmation
pages as a record of the data sent . NOTE: The "edit" and "select
all" are not required on these pages. Just select the "print"
If YOU print out copies of the blank registration page form for yourself,
you will be able to guide and train your people on how simple and cost
effective all of this is; and the quality is a lot better than "FAX".
Your personal web site and the "dist. login" button will bring
you to your "back office" where your genology, downline information
and current commissions are displayed. When you first enter your back
office, you will see in the upper right the words "Distributor Resources".
If you click on the words, a list of all of the flyers, applications and
promotions will appear in PDF format for your to print or download. You
"log-in" to your site with your ID number and passwors, which
is your first name the first time you enter. Change your password before
B. You may use the generic
flyers in this site for advertising. Once contact is made, sign up is
on this web site. Therefore, make this site your tool. A simple one step
process, send your referrals to this site with your Name and the rest
is automatic sign-in. With a copy of this site printed out, on the phone,
you can walk your referrals thru the sign in process if necessary, and
indicate site locations for answers to their questions. Totally duplicatable
for those with computers.
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3. Computer Information - Suggestions to Optimize
Your Computer for Internet Use
Computer Monitor Settings - Viewing this and other web sites
requires some consideration of your monitor settings. Most web pages view
better when your display (monitor) uses 1024x768 with large fonts selected
in the monitor settings screen. "Greek to me"?? you say??
There are normally three screen
sizes available to you in the "Display Settings"
menu. 640x480 will give you the smallest page view, but
the largest size of everything on the screen. Viewing
this web site and others with your screen set here will
result in constant movement of the scroll slide bars to
the right and below to see everything on the page.
Resetting your screen to 800x600 will result in smaller
font sizes, but more of the page visiable to you. Most
web pages are designed to be viewed in 1024x768, giving
the smallest font size, but most viewing area. BUT, you
can adjust the font size to "large fonts", to
make everything comfortable to read. At this setting,
scrolling left to right is at a minimum.
How do I change the screen size??
We must make some assumptions here. First, you are using MS Windows. You
are using a PC (MAC instructions are different). (More on types of computers
and configurations below).
The opening screen in Windows is
your Desktop. This desktop has all of the icons for your
various programs and functions available to you. You can
reach the Monitor (Display) settings menu from the
desktop; go to the "Start" button, or RIGHT
click of the mouse button (use the right button on your
mouse) on a blank section of the desktop. For this
example, we will use the RIGHT click of the mouse.
Note: You can reach the monitor (display) settings
menu from the "START" button (lower left of
screen) at any time by clicking on the "START"
button, then click on "Settings" on the menu
that pops up, then click on "Control Panel" on
the next menu. The "Control Panel" will then
open, then double click on the "Display" icon (looks
like your monitor), and the "Display Properties"
menu will appear. Then follow directions below.
You can reach the "Display" properties menu
from the "My Computer" icon normally located in
the upper left of your Desktop. Double click on the
"My Computer" icon, and on the next menu, find
and double click on "Control Panel". The "Control
Panel" menu will open, then double click on the
"Display" icon, and the "Display
Properties" menu will appear. Then follow the
Using the mouse to enter the
"Display Properties" menu, find a blank area (no
icons) on your Desktop screen, and using the RIGHT hand
mouse button, click once. A menu will appear, move
pointer to the word "properties" and click once
( remember, unless we say different, click means using
the LEFT mouse button). The "Display Properties"
menu will appear.
From the Display Properties
menu, choose the upper right tab the says "settings",
and click once. The settings menu will appear. Note the
information. A picture of a monitor will be center, then
below that to the left will be "color palette",
and to the right will be "Desktop Area" . Next
down will be "Font size". This is where you
change your monitor settings. Some notes and cautions!!!
Changing your display settings
will require a "re-boot" or "re-start"
of computer question for settings to take effect. Follow
screen instructions carefully!! Make sure you have closed
all programs and are on the "Desktop" before
you try this.Your screen may become unreadable if your
Display adaptor ( Matrox/ Diamond Video or other video
card or system mother board) and Display cannot use the
settings you set here. Change your settings ONE step at a
The first thing we will change
is the "Desktop area". If your current display
setting is 640x480, the indicator bar is all the way to
the left. Place your pointer on the indicator, and
holding down the left mouse button, move the indicator to
the next location to the right until = 800x600 and let go
of button. Then go to the lower right of the display menu
and click on "apply". Follow the on screen
prompts, and be prepared to answer yes or no!!! The
screen will resize and change. If the screen is ok, say
"OK/Save/Yes". If the screen is not readable,
wobbles or ??, say "NO" or "Cancel"
If you were successful, the screen is now at 800x600. If
the computer now asks to restart, do so now.
If you missed the questions, and
your screen is unreadable, you will have to restart the
computer in "Safe Mode" to correct the problem.
When your computer restarts,
follow instruction above, and go back to the "Display
Properties" menu - "settings" menu again.
We will now try to go up another step. Do not worry about
font sizes yet! Find the box labeled "Desktop area"
again, and move pointer to 1024X768 location ( some
computers will allow even higher settings. For a 14"
monitor, do not go higher than 1024x768 unless you know
how to make other changes to the display - the fonts will
be too small) Before you click on apply, look to the next
box down that is labeled "FONT size". If it
does not say "large fonts", click on the down
arrow at the right end of the box, and click on "large
fonts". Then click "Apply" and follow
instructions as above. Restart computer. You may have to
make other adjustments to your display if you started at
640x480, such as the background for the "Desktop".
But, before we adjust that, there is one more step to
optimize your screen for the internet.
Go back to "Display Properties"
menu, then "Settings" menu. Go down to the left, and find "color
palette" and check settings. If it indicates "256 color"
or "High Color (16bit)" - OK. You can try to set it to the highest
you can before the "Desktop area" tries to go to a lower selection.
Take the highest color pallette setting that you can with a 1024x768 screen.
Check your Windows help screen under display if screen has a slight flicker.
Changing color settings will require restart. Check apply, and before
you restart, we will make one more change. Find the tabs at the top of
the "Display Properties" menu, and click on general. A picture
of a monitor will show your background. To the lower right, find the word
Display and two buttons - one is "Tile", the other is "center".
Click on "tile" to fill in the Desktop background. If you are
not using a standard background, you will have to adjust the size of the
graphics file associated with your background.
You are now ready to view
any web site with full screen viewing.
Computer Requirements for web - The type of computer you are using
and the browser/isp make a difference on what you see
and how fast your screen reacts.
AOL, MSN, Comp. Serve usually refresh their
information quickly, and access to most sites does
not give error messages, most of the time. Other
ISP's may create lags in retrival of data, especially
when a site is updated by a web-master. Remote ISP's
seem to have trouble accessing sites designed for
current HTML and JAVA, and may not reflect changes to
sites until the next day.
You should be using the latest
versions of your Internet Access program (AOL,MSN etc.) and Internet
Explorer 5.5 SR1 or Netscape 4x. If your computer satisfies the requirements
for these programs, you will be OK. Your modem should be capable of
56k, even if you cannot attain that connection. If your actual connection
speed is less than 26400, downloads will be painfully slow, as will
sites coming up on the screen. If available in your area, DSL from your
phone company will give you very fast internet - BUT
- IF USING WINDOWS XP, DO NOT CHOOSE DSL - Windows XP and
DSL are currently not compatable!! We prefer a cable modem at present,
as that service works with everything and is very fast.
Windows users may wish to
visit the Microsoft web site, http://windowsupdate.microsoft.com.
This site will check your computer and suggest free upgrades that will
improve performance. Choose the "Product Upgrade" button,
and the site will analyze your computer then offer you a selection of
up-grades to improve security, speed and operation. Important up-grades
include the "Security Package", Windows95 SR2 (requires Win95
SP1 first), Windows 98 SR2, IE5.0 & 5.5 SR1, or IE6, Real Player,
Direct X, Shock Wave, Flash and any others that mention a program on
your computer. If you use other Microsoft programs - you can go to www.microsoft.com/downloads,
select the product you have, and download all of the upgrades for free.
Most all of these downloads will allow you to download and install automatically,
and you should choose that option. Note: Some of these "up-dates"
file sizes are quite large, so if on a dial-up, be prepared for downloads
taking 1-5 hrs.!!! Currently, we do NOT suggest downloading RealPlayer
because it takes over your computer.
Windows 98 and later users may use the "Windows Update"
link in the "Start" menu. Left click on "Start"
icon - lower left corner of your screen, and look at the menu that pops
up; click on "Windows Update". You must be on-line for this
first, or have a cable /dsl modem.
Please Read the section
below on "Where Did My Files Go" if you plan to download the
files directly to your computer, instead of the automatic install offered
in Windows 98 and later!!
To "serf" the web,
your computer must have a minumum of 64mb of RAM memory; 128mb or higher
( especially with Windows95) is preferred. Windows 98 really requires
128mb. If you experience slow start-ups, slow window pop-up, sluggish
performance and locking up, sites that do not load or problems with
downloads, try some of the following: Restart computer; remove all temporary
internet files; remove un-necessary cookies; check "temp"
directory and remove *.tmp files or files with a ~.tmp or *.~tm; run
scan disk; defragment your hard drive(s). If you are going to use the
web for business, you may want to increase memory to256mb to save yourself
If you were working on your
computer using personel check book programs, Corel or other graphic
programs, games etc., make sure you close all of those programs
before going on-line. Many programs are memory intensive, and reserve
memory for themselves, reducing the amount of memory available for internet
browsers. Restarting the computer releases this "locked" memory
which you may need for some internet sites. This is prevelant in Windows95
and to a lesser extent with Windows98 release2. Even with 128mb memory,
you may still need to close programs.
If you see more than two or
three items in the active window title bar -
including your browser ( the one at the bottom of the
screen - all of those boxes listed after the "Start"
button), you will run into memory problems.
Your computers storage
capacity, or the size of your hard drive(s), will
determine how many programs and files you can
download or install. You can make the comparison,
your "hard drive(s)" are the room where you
store your filing cabinets (or boxes) which contain
all of your records about your life ( old income tax
returns, pictures, old business records etc.). In
todays world, anyone working on the internet requires
a hard drive size of 8gig-a-bite to handle the
files for the operating system (windows95/98 etc),
programs (word processors Microsoft Office etc.,
accounting programs (Quick books and the like),
graphics programs (Kodak digital pictures, Corel or
Adobe Draw etc), and internet programs (IE5 or
Netscape with AOL, Compuserve etc.), and still have
space for your records (various files - word
processor documents, family photos, e-mail, FAX's ,
web sites, tax record files, address lists etc). The
best situation is to have a TWO 8gig hard drives, one
for programs and one for records. See "Where Did
My Files Go?" below.
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Temporary Internet Files & Cookies -
A. Temporary Internet
Files - As you visit various web sites, a
temporary file is placed on your computer in the
"temporary internet files" directory so
that the next time you open that site, the graphics
and other information necessary for your screen and
computer to react quickly does not have to be
downloaded again. If you notice, the first time you
visit a site, it takes a long time for the pictures
to appear. The next time, the pictures appear very
quickly. That is because the graphics are already on
your computer. This directory can get VERY large with
duplicate information - sometimes 12,000 files have
been know to be there! This would be OK (except for
the loss of disk storage space) if your other
settings for refresh of web site information every
time you vist a web site is activated in your
preference settings for your browser! A number of
calls we receive stating that the current information
is not displayed on their screen is due to these
"temporary internet files" being used in
place of the updated information available at a
particular web site. You get a white screen telling
you the web site is not available because the
information in your "temporary" does not
match with the web site data. If you have repeated
problems reaching a particular web site, we suggest
you remove all files in the "temporary internet
files" directory on your computer and the
history files in your browser. See below for how-to.
B. Cookies - No,
these are not what you think. Cookies are files
placed on your computer to identify you to the web
site you are visiting. They contain information about
your password, identity and computer information so a
frequently visited web site can allow you to access
your files quickly. Cookies ALSO serve online
merchants and informational data base companies (
like DoubleClick data base, ABACUS, clickstream and
others - See Consumer Reports Article pg43, May2000)
to gather information on how you use the web so that
you can be target marketed. Turning off cookies does
not work, because you will probably have a difficult
time getting into a secured site or be able to sign
up on any site for anything. The best way we have
found is to remove the cookies from your computer if
you do not know who they are from. Ever wonder why,
when you opened that e-mail and found it to be an
advertisement for a porn site, you started to get
them every day? You got "cookied!" and
loaded with "temporary internet files", and
information was sent to a data base saying you opened
C. Removing "temporary
internet files" - "temporary internet
files" are stored in a directory under that name
located in your "Windows" folder. From the
"Desktop", go to the upper left cornor and
find "My Computer". Double click ( some
computer only need single click), and the "MyComputer"
menu opens. You will find all of your hard drives,
floppy drives, CD, DVD etc. listed here, along with
the folders "Control Panel", "Printers"
etc. The box icon(s) after your floppy drives are the
hard drives, with a caption under them which
identifies them as (C:), (IBM-PC C:) etc. The drive
listed with a C: is where your main Windows files are
stored. Double click on the (C:) icon, and a new menu
appears - listing all the folders (folders have a
yellow box to the left indicating a file folder, like
in your filing cabinet) in (C:) drive C. Scroll down
until you find the "Windows" folder. (Not
the "Windows Update" or ??) When the "Windows"
folder menu opens, look for the folder named "temporary
internet files", and double click to open that
folder. NOTE: it may take a while if there are a lot
When the hour glass stops
working and the files appear, go to the folder tool
bar (upper left in menu screen), and find "Edit".
Click on "edit", click on "select all",
and all of the files will turn blue (on most
computers). Hold down the "shift key" on
your keyboard, then press the "delete" key.
When the prompt appears asking if you want to delete
the cookies, say "NO"!! ( You do not want
to do that here!) All of your temporary internet
files are now permanently deleted, BUT, they still
may appear on the screen. Not to worry, just go to
the upper right of this menu and click the "x"
in the box, and you go back to the "Windows"
folder. You may now double click on the "temporary
internet files" folder, and you will find only
your cookies listed.
D. Removing "Cookies"
from your computer - "cookies" are
stored in a directory under that name located in your
"Windows" folder, and will appear listed in
the "temporary internet files" folder also.
We will remove them by using the folder "temporary
internet files", as you can see where they can
from in that folder. From the "Desktop", go
to the upper left cornor and find "My Computer".
Double click ( some computer only need single click),
and the "MyComputer" menu opens. You will
find all of your hard drives, floppy drives, CD, DVD
etc. listed here, along with the folders "Control
Panel", "Printers" etc. The box icon(s)
after your floppy drives are the hard drives, with a
caption under them which identifies them as (C:), (IBM-PC
C:) etc. The drive listed with a C: is where your
main Windows files are stored. Double click on the (C:)
icon, and a new menu appears - listing all the
folders (folders have a yellow box to the left
indicating a file folder, like in your filing cabinet)
in (C:) drive C. Scroll down until you find the
"Windows" folder. (Not the "Windows
Update" or ??) When the "Windows"
folder menu opens, look for the folder named "temporary
internet files", and double click to open that
folder. NOTE: it may take a while if you have not
removed the files as noted in C. above. It will be
hard to find all of the cookies here if you do not
remove all of the temporary internet files first.
In the "Temporary Internet Files"
window - if you cannot see the name "Cookie:john email@example.com/"
etc. which is your name and where the cookie comes from ( the @xxxxx),
from this menus tool bar, click "view" and select "list".
You should now be able to see all of your cookies and where they come
from. One at a time, holding down the "Ctrl" button on your
keyboard, use your mouse pointer and click once on each cookie you wish
to remove. As you select each cookie they will high-light ( turn blue
on most computers). When you have selected all of the cookies you wish
to remove, let go of the "Ctrl" button, select "edit"
from the menus tool bar, then select "delete". A window will
appear and ask " Send selected files to recycle bin?". Click
"Yes". You have now removed all of the offencive cookies.
Use same procedure again if you wish to remove other cookies.
Windows 98 SR1 and above users have an additional
tools to help remove "Temporary Internet Files" and other
unwanted files. From the "Start" button (lower left on screen),
click "Start", "Programs", "Accessories",
"Systems Tools", "Disk Clean Up" and follow instructions.
You may also use this directory to "Defragment" your hard
drive. From the "Systems Tools" menu, click on "Maintenance
Wizard", follow instructions and click "Do Maintenance Now"
button - BUT - be warned, this may take up to three hours or more.
Another method of navigating the files on your
computer is using "MS Explore". RIGHT click on the start button,
and find "explore", and click on it. A directory of all files
on your computer will appear on the left panel, and the right panel
indicates what is in the folder highlighted in the left panel. This
is a very powerful feature of Windows, and we will offer instructions
on this soon. But, it is simple and easy to use, so experiment with
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D. Where Did My Files Go?
What are "file folders and files???" - Understanding files and where they are, or go, on a computer takes
an understanding of what a computer really is. A computer serves a number
of functions; It is a Word Processor; it is a means to "serf the
web"; it is a way to play games electronically; AND IT IS THE FILING
CABINET that stores all of your programs, program files and general
files (can be a letter you write, a picture that you draw, an address
list you create, a spreadsheet you create, a database you create, a
picture/graphic/clip-art you download, the attachment to the e-mail
you received or those family photos you get with digital cameras).
For illustration purposes, we will reference a
home or office room for storage of all of your
information. This room can be considered "Drive
C:" (the first hard drive in your computer).
If you had two rooms in your home or office for
storage of data, the second room would be "Drive
D:" (the second hard drive in your computer)
and so on. For the purposes here, we will only
talk about room #1, or "Drive C:"
When we enter room #1, the wall is lined with
filing cabinets. These filing cabinets have names on
them like; "America Online 5.0", "Compuserve
2000", "My Documents", "Program
Files", "Windows" etc. In computer
language, we call these filing cabinets "main
folders or main directory".
Taking the filing cabinet (main folder) "Program
Files", we find a number of filing cabinet draws
(sub-folders or sub-directories). Here you
have to use your imagination a little, because these
filing cabinet draws are not limited to 2,3 or six.
Visualize a filing cabinet with as many draws as you
wish! These filing cabinet draws may have titles
like; "Acrobat Reader 4.0", "Corel
Suite 97", "Lotus Suite 97", "QuickBooks
6", "Internet Explorer", "McAfee
VirusScan", "MSWorks 4", "MicroSoft
If we open the (draw) sub-folder "Microsoft
Office", we find it split in sections, with
multiple file folders in each section. The first
sections may be "clipart", and will have
file folders called "backgrounds", "bullets",
"lines" and "popular". Each one
of these file folders will have a number of pages (files).
Each page represents a different picture or graphic.
You may even have a group of pages stapled together
with a tab saying "fancy" on it (this is
another sub-folder), and the pages (files) show fancy
If you were to explain to someone how to find the
"fancy background" pages, you would tell
them to go to the storage room, look for the filing
cabinet labeled "Program Files", look in
draw labeled "Microsoft Office", find the
section in the draw listing "clipart", go
to the file folder "backgrounds" and pull
the file with the tab "fancy" on it!! Well,
on the computer, it looks like this:
Office\clipart\backgrounds\fancy where the "\"
(backslash) symbol indicates the next location to go
to. This is called a "directory".
Therefor, when someone tells you to look in the
directory "c:\My Documents\Word97\personal"
to find the letter they wrote to mother last month,
you know where to look.
When you look on your computer, using the "explore"
feature (more on this later), you will not find
"room C:", or locations called "main
folder", "sub-folder" etc. Everything
is considered a "folder" when files are
stored in a directory location. Therefore, C:,
program files, Microsoft office, clipart, backgrounds
and fancy are all simply called "folders".
Just list the folder names after each other to create
the "directory" (a map) on where the files
B. Directory, Directory Path , Path or Location
(file location) - The terms "directory", "directory
path", "path" and "location"
are used, it seems, interchangeably depending upon
the software manufacturer. They all essentially mean
the same thing - where (a map of where) a particular
file is located on your computer, hard drive, floppy,
CD, tape or other storage device. This information
becomes extremely important when you place
files on your computer by downloading from a web
site, CD, tape or other transportable storage device.
Normally, when you install a program from disks or
a CD, the manufacturer sets the location all the
files will be stored in, and will tell the computer (give
it a map) where to look for them! But, when you get
that ?????.zip file from your e-mail attachment, what
do you do with it? YOU must "un-zip"
the file and place it in a "directory"
somewhere that you will remember, so you can find it
again. Imagine having to look thru 25,000 files to
find just one? Directories (or maps) make that easier.
C. Difference between Program Files and Data
files -Unless you are a computer programmer who writes
programs, the only files YOU will generate are
Program files are generally all the files
necessary to make your Windows operating system work
or your word processor program work. These files are
the instructions to your computer on where to find
things, how to draw things, and how to add and
Data files on the other hand, are letters,
pictures, clip-art, photos, accounting records,
address books etc. that you generate. Let us say you
write a letter in Word97. When you finish writing the
letter, you are asked what name you wish to give it.
If you do not look at the save screen and read the
"location" or "directory" the
file will be saved in, how will you find it next
time? Microsoft has tried to solve this problem by
placing all Microsoft data files in the directory
called "C:\My Documents" as the default
location, if you did not change it. BUT, Corel stores
their files under (in our computer - Corel is in the
main folder) C:\COREL4\Draw, and QuickBooks stores
your files among the very many files in it's main
directory, C:\Program Files\Quickbooks\. Get the
picture? Therefore, whenever you transfer a file to
your computer, it is important to look and see where
it is placed.
Where Your Files are Placed When You Download from the Web - Where are
they?- Normally, if you have not made any changes, the program you install
will tell you where it stores your files. AOL and Compuserve have sub-directories
called "downloads" where all of your downloaded files go.
If you have installed Download Demon by Netzip, a program that helps
get rid of that "interrupted" download that you had to restart
five times, and "un-zip's" your files for you, your downloaded
files are stored in "C:\My Downloads", assuming that Download
Demon took over and downloaded the file!
NOTE: Download Demon is a FREE program offered
by NetZip at www.netzip.com. It is worth getting because it automatically restarts
your download for you if it was interrupted. It is
also a program that will un-zip compressed files that
are normally used in downloads. At the Netzip.com
site, choose the "download" button on the
main screen for Download Demon, then look for the
"free download" button.
Another very good free program to un-zip
and zip files is "WinZip", located at www.winzip.com.
Creating Directories to Store Your Downloads and Data Files in One Place- Before you can tell the computer (remember -
a computer is a mass of electronic circuits that YOU must instruct,
like a child, on what to do. Unlike a child, it will always do what
you tell it to!) where you want your files to go, you must first think
about it. What way is easy for you, and how much typing do you wish
to do to list a "directory" location? We chose direct approach.
Our downloads are sent to "C:\Downloads" and our data files
are sent to "C:\datafiles". Under datafiles, we made sub-directories
for each program that produces data, something like this:
Our downloads directory has the same types of sub-directories.
Once you set up these directories, you may now start
placing files in them without the clutter of program
files or "Where did they go?" by simple
directing the computer to send the files there. How
do I do that?
First, you need to create these directories, and
we will use the "My Computer" icon in the
upper left of your desktop screen. Double click on
the "My Computer" icon ( on some computers,
you only have to click once. Remember, unless we
say different, "click" means with the left
hand mouse button. Right click means use
the right hand mouse button. ) The window that opens will offer icons and file
folders for (file folders are yellow and look like
file folders) 3 1/2 floppy (A:), (C:) icon looks like
a box or hard drive(may have a name), other hard
drives if you have (D:, E: etc.), an icon for your CD
Rom or Dvd with a drive letter and other items.
We will use the example and create the directories
Double click on the (C:) icon,
and a new screen appears. On that screen, go to the top left and find
"file", click once. The drop down window has the word "new",
click once on the word "new". Another drop down window appears
with the word "folder" at the top, click once on "folder".
A new icon will appear with a flashing blue title bar. Use the keyboard
and type in the word "datafiles" and hit enter. You now have
a yellow folder with the words "datafiles" under it. Double
click on this new folder, and a new window will appear with the title
"datafiles" with no folders in it. Use the "file"
"new" "folder" as many times as you wish to create
folders for your programs. DO NOT double click on any of these new folders
in this newly created window unless you wish to create another sub-directory!!
When done, this new "datafiles" directory should contain a
number of yellow folders with the names noted above (access,corel,atech,misc
You have just created a directory and folders for
your files. You can repeat this procedure for a
"downloads" directory and any other
directory/folder(s) you may which to create.
How Do I Tell The Computer Where To Store My Files?-Whenever
you wish to download a file, you will be selecting the file from some
menu on the web, or you will be downloading an attachment from an e-mail.
When you select the "download" or "download now"
button, after selecting the file(s) you wish, a pop up menu called the
"file download" menu appears (sometimes, depending upon the
program and web site, this menu is skipped, as the program or site answers
this question for you). You are giver the choice "Open this file
from its current location" or "Save this file to disk".
Check the box next to "Save this file to disk", if it is not
already checked. The next menu to appear is the "Save As"
menu. This is where you will specify the file name and tell the computer
which "directory" you wish the file placed in.
First, in the lower right section of the "save
as" window, you will see the file name the file
will be saved under. You have the option of keeping
that file name or changing it to whatever you wish, AS
LONG AS you DO NOT change the extension. For
example, a file listed is "cor7623instl.exe"
in the "File name" box. We may change this
to "CorelUpdate5-11.exe" or whatever we
wish, as long as the ".exe" or ".zip"
is not changed. This means that the file "cor7623instl.exe"
will be saved on our computer as "CorelUpdate5-11.exe"
when we download it. We do this sometimes so that we
can identify the file in our language at a future
date. Do not make any changes to the "Save as
IMPORTANT - ALWAYS WRITE DOWN OR
REMEMBER THE FILE NAME YOU ARE DOWNLOADING!
can always find it on your computer if you remember
the name. Sometimes, if you do not remember the name,
you can go back to the location you were downloading
from to find the file name by starting the file
download process again until the name appears, then
The next item we look at in the "Save As"
menu is the box in the upper portion of the menu
after the words "Save In". This box tells
us what "folder" the file will be saved in.
THIS IS THE IMPORTANT PART! - If you do not
know where this folder is located, find the down
arrow to the right of the box and click once. The
"directory path" (as described in item 3.D.A
above) now appears as a "directory tree".
If you make no changes here, selecting the "Save"
button in this menu will place the file in that
In the example, we are trying to download the
Corel update file to our "C:\downloads\corel",
but the "Save As" menu wants to place it in
the "C:\My Downloads" directory! We change
this by clicking on the "down arrow" at the
end of the box following the words "Save In".
When the pop-up menu appears, you will see a "directory
tree" showing "C:", and a line down to
an open folder named "My Downloads". Click
once on the "C:", and all of the main
folders will appear. Move down until you find the
directory of your choice, and click once. The folder
will open, and all sub-folders under your choice will
appear. In our case, we clicked on "downloads",
then "corel", and the "corel"
folder now shows to be open ( there may or may not be
files listed under "corel"). You will now
find that the words and folder location in the top
bar after the words "Save In" now shows and
open folder with the name "corel" You have
just redirected your download to be saved in the
directory of your choice.
Let us take the file we just downloaded, "CorelUpdate5-11.exe"
and find it. It is now two days later and you ask
yourself, where did I put it, how do I find it?????
You can only use this procedure if you KNOW
the file name.
On the lower left of your monitor screen, find the
"START" button. Left click once on the word
"START". And a pop-up menu appears. Go up
to "Find", click once, then click on "files
." A new menu appears, "Find:
All Files". Type in the file name you with to
locate in the box labeled "Named", look at
the box labeled "look-in" to make sure it
says (C:), and click the "find now" button.
If the file is on your "C" drive, the name
and location will appear in a new screen under the
"Find: All Files" menu.
If your file is a ".zip" or ".exe"
file, and you have installed WinZip or Download
Demon, you may double click on the file in the screen
that just found your file, and it will install or
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Should You Open That E-Mail??-
As you "serf the web",
various sites will capture information about you, and your e-mail name.
Ever notice when you get a forwarded e-mail from a friend, everyone
who ever received a copy of that e-mail is listed, unless the "blind
copy" feature in the "send copy to" selection when you
send e-mails is selected. That means you will start receiving lots of
e-mails!!! If you DO NOT have a virus detection program like McAfee
or Norton, you are playing with fire if you open an e-mail from someone
you do not know! That is how viruses can destroy all of your data, and
even render your computer useless!! A Word of Caution:: Anti-Virus programs will slow down start-up of your machine, and
will slow down downloads.This is because they work in the background
checking your computer on start-up, and files during downloads. If you
also use a "Fire-Wall" type program ( ie: ZoneAlarm or Symantic
products), start-up and downloads will slow even more.
NEVER open an e-mail with curious titles like
"Mothers Day Gift" "I Love You"
"Cute" etc. unless you absolutely know that
the person who sent it is a friend! ( And call them
first to make sure their computer is still working!)
Virus programs are only good if you keep them up-to-date.
New viruses are spread over the web every day, and
you must constantly update your virus detection files
( once a week is suggested if you use the web
constantly). These updates are usually free. We have
made the virus update web site a "favorite",
so we do not have to remember the web site location.
How about the e-mails from the college girl who
has a gift for you. You open that one, a porn site,
and you will start getting more e-mails from "your
friend". Click on the link to view the porn
site, and you will be inundated with porn e-mails for
the next three months.
Attachments to e-mails are even more dangerous,
because here is where you actually download
destructive viruses hidden in legitimate files, or so
you think. DO NOT download ANY attachments unless you
are absolutely sure who they came from (and that they
do not have a virus).
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Definitions of some computer terms:
- "Desktop" The
entire area of your screen (monitor) where
all of your icons appear when you start
- "Task Bar" Contains
the Start Button (If it is not visible, hold
down Ctrl and Press Esc.) and all minimized
- "Start Menu" The
Pop-up Menu that you see when you click on
the Start Button.
- "Folder" A
folder is a file folder, like that you
would find in a filing cabinet, used to help
you locate programs, files, or other folders.
- "Shortcut" An
icon (one use of a shortcut) on your "desktop"
to get you to a file or program.
- "Explorer" Right
clicking on the "START" button will
bring up the "explore" feature.
This is a very powerful feature of Windows 95/98
which allows you to move, copy and/or modify
everything about your computer. All of your
programs and files... INCLUDING ALL OF THE
TECHNICAL files that enable your programs and
computer to run (or work correctly) can be
accessed this way. Use caution here - The
most important thing to remember in "explore"
is... If You Didn't Create it... Don't
Delete It... AND... Don't Move it.
- "Maximize Button" Upper right of screen - between the "_"
and the "X" buttons. If the large
box appears inside the button, you can make
your current page view, "window",
fill the entire screen.
- "Minimize Button" Upper
right of screen, the "_" in the
left hand box button, places the current
"window" on to the Taskbar.
- "Restore Button" Upper right of screen - visible as a double
box inside the center box button, and will
restore the "window" to the size it
was before it was last minimized or
maximized. It could be any size and can be
positioned anywhere on the screen. You can
size a window only when it is in this "restore"
- "Close Button" Upper
right of screen, the X in the box button at
the right. Will close any program or screen
and is available all the time.
- "Moving a Window" Hold
down left mouse button with the pointer on
the "title bar" to move any box or
window to a different location on the screen.
- "Re-sizing a window" Make a window larger or smaller by
placing the mouse pointer on the border. When
the pointer turns into a "double arrow",
hold down the left mouse button and drag the
window edge to the size you want.
- "Delete" Moves
the item into the Recycle Bin. Use Extreme
Caution any time you press Delete. (Note:
Deleting an Icon does not Delete the Program.)
- "Recycle Bin" The
"Recycle Bin" stores deleted items
so that you can restore them if you make a
mistake. Whenever you delete an item, and it
asks "place in recycle bin?", this
is where it goes. IF YOU DO NOT GET THAT
MESSAGE, chances are the file is gone forever.
Before you "empty" the recycle bin,
make sure the is nothing you will ever want
again in there, because it is gone forever
when you empty.
- "Cancel" This
is the best way to get out of anything, or to
make sure any changes made are not saved. (Sometimes
you make changes to a document, and don't
want to save them). When in doubt, cancel it!
- "Dialog Box" Any Box that pops up on the screen and
requires you to answer before you can proceed.
ALWAYS READ ALL DIALOG BOXES BEFORE YOU
ANSWER THEM !!!
- "Click" Right
or Left "click" your mouse button
on something (ONCE) to select it.
- "Double-Click" Left click twice (Rapidly) to open a program
from a program icon or file. Example, double
click on a ".doc" file will open
Word97 and the file at the same time.
- "Click and Drag" With
the left hand mouse button, click and hold
down the mouse button and drag the item. You
can also drag across text this way to "select
it", so you can make changes, move,
delete, change font size, color etc.
- "Right Click" This
is a unique feature of Windows 95. You can
"right click" at almost any time
and bring up a Pop-Up menu which allows
various choices. You can press the "ESC"
key to close the Menu.
- "Right Click and Drag" Moves files, folders, and programs,
and allows the creation of shortcuts.
- "Ctrl + P" Hold
down the "Ctrl" key and press
"P" key to Print.
- "Ctrl + X" Hold down the "Ctrl" key and press
"X" key to Cut. When you "cut"
something, it is removed from the document,
and you may then "Paste" it.
- "Ctrl + C" Hold
down the "Ctrl" key and press the
"C" key to copy and item. When you
"copy" something, a copy is placed
on the clipboard, allowing you to "paste"
- "Ctrl + V" Hold
down the "Ctrl" key and press the
"V" key to paste. You must first
"Cut" or "Copy" before
you can "Paste".
- "Print Screen" Press the "Print Screen" key on the
keyboard to copy everything visible on your
computer Monitor (Screen). You can "paste"
after you "Print Screen".
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With the advent
of Flat Rate Long Distance, the idea of who places
the three-way calls is going thru a paradigm shift.
In an effort to support our downlines, you would
initiate the three-way, or have your downline three-way
you in so they they got used to operating costs.
Three-way as we know it now changes, because by the
use of what we call "daisy chaining", you
can support your group by using the Flat Rate
platform, incurring no additional costs!
For example, your
customer calls you on the flat rate platform, and you
call the prospect on the platform, and let your
person introduce the prospect. OR, you schedule a
time with your customer when you will be available to
help them. ( We prefer this). You call your
customer, prepare your information about who will be
on the line, and your customer uses his platform to
make the calls. You now have three-ways without
penalties to anyone. All this takes is a little shift
in your mind set, and the concept is totally
duplicatable, for both your customer and their
The Last Computer Buyers' Guide
The Last Computer Buyers' Guide is an article from
"Slate" by Bill Barns. If you plan to buy the latest "super-computer",
The Last Computer Buyers' Guide
You'll never have to ask for advice again.
By Bill Barnes
Bill Barnes, Slate's founding program manager, is vice president of technology for merchant solutions at GiftCertificates.com. Posted Thursday, June 15, 2000, at 4:00 p.m. PT
"Which computer should I buy?" folks invariably ask me after they learn that I work in the computer business. I don't know what the latest and greatest computers are because I don't buy them very often (usually my employer buys them for me). Yet I generally have good advice to offer, advice that is timeless because it isn't about specific manufacturers or models. And so, with the full intention of never having to say any of this again, here are my recommendations on how to buy a computer:
1.Wait as long as possible. Computers get cheaper and more powerful monthly, and sometimes weekly. If you don't have an immediate need, put it off a little longer, and you'll either get the same technology for less money or more technology for the same money.
2. Always buy n - 1. Let's use the label n to describe today's latest and greatest technology. Whether it's DVD-RW or RDRAM or a 1,000-MHz Pentium III, n is always the coolest thing around-it makes gear-heads drool and reach for their wallets. But there are two problems with technology n: 1) It's expensive-you are paying a premium to be the first in line; and 2) it's unproven. Intel's first Pentiums had math problems, the software that runs new video boards ("drivers") often has glitches. If you go with n - 1-yesterday's technology-the actual difference in performance will be small. But you'll save some money and not have to work as an unpaid tester for some corporation.
3. Your new computer is already obsolete, but will still be good for the next four years. The day you buy your computer, some new technology will be announced that will make it look as advanced as a rock. But if you took my advice and bought n - 1, you've already admitted that you can live without the latest. In three years, your zippy new computer will seem as slow as a slug and its storage capacity will seem microscopic, but it will still run all today's software as well as it does today. After four years, two things will happen: You'll want to run newer software that requires or benefits from newer technology; and, after watching the latest zippy computers in action, you'll no longer be willing to wait for your old machine to load and run your favorite applications. At that point, you have my permission to buy a new computer.
4. Plan for the next four years. What applications will you use in the near future? E-mail, Web surfing, and word processing don't take a lot of horsepower, but photo retouching requires a lot of memory and hard drive space, and video editing even more so. Games need blazing speed and a hot video board with a lot of video memory. What peripherals will you use (e.g., printer, scanner, PalmPilot or Pocket PC)? How will they connect to the computer? Do they all need to connect at once? What type of Internet connection will you use-does it require a network card? What is your backup strategy? Will this computer be part of a home network? Make a list, now.
5. Get the nicest monitor you can. You'll spend a lot of time staring at it, so do your poor eyes a favor. Monitors don't improve as rapidly as computers, nor do prices fall as quickly. Nicer doesn't always mean bigger, but it should be big enough and as bright and clear as possible. Hint for early 2000: Those expensive large flat-screen monitors are technology n. Full disclosure: I own one.
6. Buy the biggest hard drive you can. The incremental cost is low, and hard drives fill up quickly. And while you can always upgrade later, it's nontrivial to add or replace a hard drive (and you may have to replace, as some computers only have room for one). Even if you're happy to pay someone to install a new hard drive, you still have to transfer your files. But that shouldn't be so hard because you're already backing them up regularly, right?
7. Pay attention to slots when choosing the amount of memory. Memory comes on little cards that fit in slots. Find out how many memory slots your prospective computer has and how the memory is configured. If you think you'll need more memory one day, leave one or more slots free. For instance, say a computer has two slots and memory comes in 32-MB, 64-MB, and 128-MB cards. A 96-MB computer will fill up both slots (64 MB + 32 MB = 96 MB), but a 128-MB computer might leave one free. Go for the latter, even if it costs a little more, because you're leaving room to grow without throwing memory away. So let's say you do decide to fill that first slot with 128 MB, and let's say that's all you need right now. Should you go ahead and fill the second with 128 MB just to get it over with? No. Next month it will be cheaper, and in a year it will be dirt cheap. Buy it when you need it.
8. Count interfaces. One network card, one video card, one serial card-and my new computer is out of accessory slots. If I want to add a DVD drive with MPEG decoder, I'm out of luck. Don't let this happen to you. Think hard about the peripherals you have now and what you might reasonably expect to add in the next few years, and make sure your computer is prepared. There are many kinds of interfaces-accessory slots, serial ports, parallel ports, USB (universal serial bus), SCSI (small computer systems interface), and no doubt in the future there will be others. Some allow many devices to share a single interface or to "chain" devices together, some don't. Just make sure your future needs will be taken care of.
9. Buy refurbished/remanufactured units. Most name-brand manufacturers now offer refurbished systems either at a discount or via auction, and they come with full warranties. Plus, when you buy a refurbished system you're getting n - 1 almost by definition. (Or not-I bought my snazzy large flat-screen monitor as a refurbished unit at nearly half-price.) One drawback: Refurbished computers usually come as is, making it harder to get what you really want. Avoid bargains that include stuff-like a $150 network card-that you won't use. If it's advertised as "$100 off list," then you've just effectively paid $50 extra!
10. Pay attention to bundled software. Software is expensive when bought at retail, but a great bargain when bundled with a computer purchase. However, bundled software is no bargain if you don't want or need it.
11. Don't automatically buy your peripherals with your computer. When you buy computers online, they always try to sell you a printer or a scanner or other peripherals at full price. Don't buy until you do some shopping: You may find that peripheral at a steep discount elsewhere.
12. A notebook offers few advantages over a desktop if you never move it. Notebooks are cuter, cooler, and handier than desktops, but they're also 50 percent to 100 percent more expensive than desktops with comparable power. Also, they're not very expandable. If you really need portability, don't get one of those 8-pound fully featured notebooks that are too big and heavy to take on business trips. Get a lightweight notebook that may not have all the bells and whistles-but which you'll actually take with you.
13. Buy it direct from the manufacturer. Otherwise you're paying somebody a retail markup.
What? Don't I prefer Dell to Gateway? PCs to Macs? Towers (like a Power Mac G4) to all-in-ones (like an iMac)? Honestly, I have my opinions, but they're only opinions and they might not be as good as yours.
So, until the time comes, three years hence, when it's time to replace my year-old computer, this is my last word on the subject. Don't even think of asking me for additional advice.
Related in Slate
Last year, Slate gave self-proclaimed Luddite Ron
Rosenbaum $3,500 to buy a computer and chronicle the experience. Ron
chose a state of the art Mac. Those looking to buy a PC could see their
options change as a result of the Microsoft antitrust case. Arguing
that "a Microsoft monopoly beats a Netscape monopoly," Steven
E. Landsburg warns that consumers may not be served by the government's
call for a breakup.
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